Borrowing Policies

LIBRARY BORROWING REGULATIONS FOR UNIC USERS


Library membership is available to University of Nicosia students provided they present their student ID card or their registration slip. Library membership is available to teaching or research staff provided they present a current employment slip from the HR Office.

  • Books from the Main Collection returned late, have a fine of 0,30c per day. Books from the Reserve Collection returned late, have a fine of 0,70c per hour or 45 Euro per day during Exam Week. Books from the Three Day Loan Collection returned late, have a fine of 3,00 Euro per day. All Books should be returned before their due date to avoid fines or have your library privileges withheld. Renewal of Books should be done (1) day before the due date. The Library reserves the right to Recall any material needed for a specific reason. Recalled material should be returned within (2) days from the day of Recall or the user is liable to a fine of 1.70 Euro per day.

     

  •  In the case where a user has provided false information, the Library has a right to terminate the user’s membership. In the case where there is a change of address or any other personal data, the user is responsible to inform the Circulation Desk.

     

  • The Library membership card should ALWAYS be presented whenever users need to borrow or return materials.

     

  • Users are not to lend others materials issued to them or to lend out their card as they are responsible for all materials issued through their card.

     

  • Materials are loaned out provided the user does not have outstanding loans or fines.

     

  • In the case of loss of any materials the user has to pay the cost of replacement plus a processing fee of 17 Euro. The Library accepts only cash.

     

  • If materials returned are damages, the user is responsible to pay for their repair or replacement as indicated above.

     

  • In the case where a user does not abide by the Rules and Regulations of the Library, the Library Director has the authority to have the user’s Library privileges and grades withheld.


BORROWING POLICY

Undergraduates &Professional students6 books15 days30 cents

Graduates & Distance Learning students

6 books15 days30 cents

Researchers & PhD students

15 books30 days30 cents
Full- time Faculty25 books6 months30 cents
Part – time Faculty15 books6 months30 cents
Administrative staff5 books15 books30 cents

 


USER OBLIGATIONS

  • Users are to abide by the Rules and Regulations of the Library. The Library is a quiet area for studying. Do not use mobiles or take calls in the library. Do not use the entrance of the library or its corridors as a meeting place.

     

  • No eating, drinking or smoking is allowed in the library.

 

  • No writing, underlining or highlighting on library materials is allowed.

 

  • Materials which have been used should not be reshelved, but placed on the library shelves or tables.

 

  • For WiFi access please check at the Circulation Desk.


BORROWING FROM OTHER LIBRARIES

  • For materials that need to be borrowed from other local libraries, users can place a request at the Circulation Desk. For materials not found locally, a request can be placed through the British Library for a fee - Books 25 Euro / Articles 13 Euro plus copyright fee depending on its source.

 

  • Materials from the Medical Library are not loaned out to University of Nicosia users, but they can be used in the Medical Library which is open from Monday-Friday 9.00am-18.00pm.


PHOTOCOPYING AND PRINTING

  • For material not for loan, photocopiers are available provided users follow copyright regulations. Photocopiers work with magnetic cards.

Students (Undergraduates, Master, Professional, PhD)

 

 

Borrowing

Since you are a member of the Library (Join the Library) borrowing is for free according to the Borrowing regulations. If you are late to return/renew your items you will need to pay a fine.

*Your student ID card or Library Membership card should ALWAYS be presented whenever you need to borrow or return materials. Your card is personal and no one else can use it for borrowing.

How do I borrow?

  • You can check out the items you need to borrow at the Circulation Desk or Self Check out Machine using your Library Membership card.
  • The date of return is stamped at the back of the book.
  • It is your responsibility to remember the dates for materials to be returned/ renewed and avoid the fine. 

How many items can I borrow?

Type of user

Loan allowance

Undergraduate

            6*

Graduate

            6*

PhD Students

         15

Professional Students

          6**

* including up to 2 Reserve Collection (Collections) books.

   ** borrowing privileges apply to the standard loan Main Collection items only. Materials from   
        Special Collections can be used in the Library.

How long can I keep them?

Collection

Loan

Fine (for late items)

Main Collection 

Standard Loan 

15 days 

0.30€ /day

Main Collection

3-days Loan 

3.00€ /day

Reserve Collection

3-hours Loan

0,70 € / hour 

€45/per day

During exams period

Reference Collection 

Library use only 

(Not for Loan)

Journals Collection

Library use only 

(Not for Loan)

Projects/Theses Collection

Library use only 

(Not for Loan)

Audio-Visuals Collection

Library use only 

(Not for Loan)

Rare Book Collection

Library use only 

(Not for Loan)

Oversize Collection

Library use only 

(Not for Loan)

Newspapers 

Library use only 

(Not for Loan)

Returning/Renewing your loans

How do I return my loans?

Before or on the due date listed at the back of the book, you must return your loans to the Circulation Desk or the 24/7 Drop Box located adjacent to the Main Door Entrance. Otherwise, a fine will be assessed.

How do I renew my items?

You can keep your books longer if you renew them. You can do this either at the (1) Circulation Desk or (2) Online:

  1. For renewal at the Circulation Desk, present the books to be renewed and your student ID card/Library Membership card. 

  2. For online renewal follow instructions below

  • Open PRIMO
  • Click on Sign in- Unic Student
  • Enter your Unic email and password for that email.
  • Click on your name- My loans
  • Select on the book you want to renew and click on Renew.
  • Follow the same process until you RENEW all of your books
  • Check if each book has been renewed. Each item's updated Due Date for return or renewal should be specified.

If you cannot complete the above process avoid the fines by contacting us at (+357) 22842100.

  • Renew your books online 1 day before the deadline.
  • If your books are overdue, you must return them to the Circulation Desk, settle any fines you may have, and if you wish you can borrow them again.
  • Items can be renewed online up to 3 times. If you wish to renew your books for longer you have to return them to the Circulation Desk and borrow them again.

If you are not presented with this choice, there are various reasons this is happening -either:

  • You were late renewing the item, which is now overdue, and you need to pay a fine for each book in your account
  • A HOLD REQUEST has been placed on the item, by another user
  • Item has been renewed 3 times already
  • Renewal the week before the end of the Semester, blocks your account
  • Reserve Collection books cannot be renewed online

Please contact the Circulation Desk (libithelp@unic.ac.cy)

Overdue Items/ Fines

Items not returned or renewed on time are considered overdue and fines are payable on them.

Make sure you check the status of the items that you borrowed on UniCAT-PRIMO on a regular basis.

How do I place a Hold Request?

Once you find the item on Unic-PRIMO (on-line Library catalog), you can see on Due Date, whether it will be available (on shelf). Then you are able to reserve the book by click on the Request. Fill in the form the pickup date and any comment you want.

How much do I have to pay for overdue items?

Please note that items hold the following fines if they are overdue:

Type of Item

Fine

Standard Loan Books

 (15 days) 

0,30 

per day

3-days Loan Books

3 euros 

per day 

Reserve Collection

0.70€ per hour, 5€ per day or 45€ per day during exam period 

Recalled items

1.70€ per day

Lost/Damaged items

Cost of item + a processing fee of 17€

 How to avoid fines and/or loss of privileges?

Make sure you check the status of the items that you borrowed on UniCAT - PRIMO on a regular basis.

Go to PRIMO-UniCAT for that you can click on:  

  • My Account > Return/renew your loans on or before the due date stamped on the date slip at the back of your book.
  • Make sure that you make a note of the due date on the book slip if you are renewing items online.
  • Avoid giving your ID card to friends and avoid giving the books that you borrowed to others to use or to return since you will be responsible for any fines, loss or damage that may occur.
  • Report the loss of your card, or any change of address, phone number or e-mail address to the Circulation Desk as soon as possible. 

How do I place a Hold Request?

  • If an item is on loan to another user you may reserve it for yourself:
  • Once you find the item on UniCAT (on-line Library catalog), you can see on Due Date, whether it is available (on shelf).
  • If it is not, make a note of the Location number and ask the Librarian at the Circulation Desk to put a hold on it.
  • When the book is returned at the Library you will be notified by phone or e-mail.
  • Items awaiting collection will be kept at the relevant shelf in the Library for 2 days only, after being returned by the previous borrower. After that, they will be either returned to the first borrower, if the borrower still needs the book, or they will be returned to the collection. 

 

Recalls

  • The Library retains the right to recall any items that are urgently required for a particular cause.
  • If an item is recalled, the current borrower is notified by phone or e-mail that the book has been recalled and a new due date is specified for the book to be returned, regardless of the date originally stamped at the back slip of the book.
  • Recalled material should be returned within 2 days from the day of Recall or the user is liable to a fine of 1.70€ per day.

Staff & Faculty

Borrowing

Since you are a member of the Library (Join the Library)  borrowing is for free according to the borrowing regulations. If you are late to return/renew your items you will need to pay a fine.

*Your Library membership card should ALWAYS be presented whenever you need to borrow or return materials. Your card is personal and no one else can use it for borrowing.

How do I borrow?

  • You can check out the items you need to borrow at the Circulation Desk or aSelf Check out Machine using your Library Membership card.
  • The date of return is stamped at the back of the book.
  • It is your responsibility to remember the dates for materials to be returned/ renewed and avoid the fine. 

How many items can I borrow and how long can I keep them?

Check below the maximum number of items that can be borrowed at one time and the length of the loan period.

Type of User

Item Allowance

Duration*

Full-time Faculty

25

6 months (180 days)

Part-time Faculty

10

6 months (180 days)

Research Staff

15

1 month (30 days)

Administrative staff

5

1 month (30 days)

*Only for standard loan Main Collection books. For other items contact the Library Circulation Desk (libithelp@unic.ac.cy)

Returning/Renewing your Loans

How do I return my loans?

Before or on the due date listed at the back of the book, you must return your loans to the Circulation Desk or the 24/7 Drop Box located adjacent to the Main Door Entrance. Otherwise, a fine will be assessed.

How do I renew my items?

Visit the library, present the items and your Library membership card at the Circulation Desk to renew your items.

External Members & Alumni

 

To become an External or an Alumni User, the appropriate form has to be completed stating that the user agrees to abide by the Rules and Regulations of the Library. External and Alumni Users, can  borrow materials from the Main Collection (Standard Loan) only.

  • Membership for External Users is 20 Euro for 6 months or 40 Euro for a year and for Alumni is for free. External Users and Alumni can borrow (5) books for (15) days with a fine of 80 cents per day for late returns. Users must return materials on the date indicated on their books to avoid fines. Renewal of books can be done (1) day before the due date.

  • The Library reserves the right to Recall any material needed for a specific reason. Recalled material should be returned within (2) days from the day of Recall or the user is liable to a fine of 1.70 Euro per day.

  • In the case where false information has been provided, the Library has a right to terminate the user’s membership. In the case where there is a change of address or any other personal data, the user is responsible to inform the Circulation Desk.

  • The Library membership card should ALWAYS be presented whenever users need to borrow or return materials.

  • Users are not to lend others their Library card as they are responsible for all materials issued through their card.

  • Users are not to lend others their card or materials issued to them.

  • Materials are loaned out to a user provided the user does not have outstanding loans or fines. In the case of loss of any materials the user has to pay the cost of replacement plus a processing fee of 17 Euro. The Library accepts only cash.

  • If materials returned are damaged, the user is responsible to pay for their repair or replacement as indicated above.

  • In the case where a user does not abide by the Rules and Regulations of the Library, the Library Director has the authority to have the user’s Library privileges and grades withheld.

 

BORROWING POLICY

  • Users are to abide by the Rules and Regulations of the Library. The Library is a quiet area for studying. Do not use mobiles or take calls in the library. Do not use the entrance of the library or its corridors as a meeting place.

  • No eating, drinking or smoking is allowed in the library.

  • No writing, underlining or highlighting on library materials is allowed.

  • Materials which have been used should not be re shelved, but placed on the library shelves or tables.

  • For WiFi access please check at the Circulation Desk.

 

BORROWING FROM OTHER LIBRARIES

  • For materials that need to be borrowed from other local libraries, users can place a request at the Circulation Desk. For materials not found locally, a request can be placed through the British Library for a fee - Books 25 Euro / Articles 13 Euro plus copyright fee depending on its source.

  • Materials from the Medical Library are not loaned out to External or Alumni students. PTO.

 

PHOTOCOPYING & PRINTING

  • For material not for loan, a photocopier is available provided users follow copyright regulations. Photocopiers work with magnetic cards.